Student Conference Presentation Grants

ASPRS, with support of the ASPRS Foundation, has identified funding to sponsor Student Presentations in the Virtual component of the ASPRS 2022 Annual Conference, which will be held March 21 – March 25. Individuals who are awarded Student Presentation Grants will have their conference registration fees waived, and those who are not already ASPRS members will receive a complementary one-year student membership.

Student grants will be awarded based on availability of funds and suitability of the abstract. Applications for grants must accompany the abstract submission, as described below. Deadline for abstract submission is February 21, 2022.

How do I know if I qualify for a Student Conference Presentation Grant?

• The student must be the registered presenter; other non-students may be listed as co-authors.
• The student will be asked to provide proof of current enrollment before receiving final approval for a conference grant. Proof of current enrollment can be any one of the following:
  • a copy of a student ID showing current date
  • registration record or class schedule for the current semester
  • letter from a supporting faculty member on institution letterhead

How do I submit my abstract?

1. Review the Call for Abstracts for description of eligible topics.
2. Prepare a Title and an Abstract of not more than 500 words of plain text.
3. Prepare Name, Email Address, and Affiliation for all named authors.
   • If authors are ASPRS members or have MyASPRS guest accounts, please provide their ASPRS Primary Email Address in this field.
   • If you or your co-authors are not sure if you have an ASPRS account or have forgotten your ASPRS username, please visit https://my.asprs.org and click the Sign in tab to reset your username or password.
   • All named authors will be listed in the conference program but are not required to attend the presentation.
   • If co-authors wish to attend, they must register for the conference. Please register with the same email address provided in the abstract submission.
4. Click through to the Abstract Submission site.
5. Complete the form as follows:
   • Title: follow instructions provided in the form.
   • Description: follow instructions provided in the form.
   • Event: ASPRS 2022
   • Presentation Venue: Virtual
   • Co-Author Information: as prepared above.
   • Presentation Type: choose of the presentation types listed below:
     • 15-minute oral presentation
     • 5-minute Ignite-style talk
     • Poster Gallery
   • Keywords: at least one keyword is required.
   • Check the box "I am applying for a student conference presentation grant."

How do I provide my Proof of Enrollment?

• Prepare a single PDF document containing one or more of the required documents:
  • a copy of a student ID showing current date
  • registration record or class schedule for the current semester
  • letter from a supporting faculty member on institution letterhead
• Access the upload site.
  • Enter your Full Name and Email Address exactly as they appear on the abstract submission
  • Upload the PDF

How do I know if my abstract has been accepted?

• The Technical Program Committee will review abstracts in the week immediately following the Submission Deadline. See the Call for Abstracts for full details.
• All presenters will be notified by email.
• Presenters can also login to the Abstract Submission site to see the status of their review.

How do I register for the conference?

• All student grant recipients will be registered for the conference automatically and will receive email confirmation by February 28, 2022.

What will be expected of me?

• All presenters will be asked to pre-record their presentations and submit them to the Technical Program Committee per the deadline stated in the Call for Abstracts.
• All presenters are expected to attend the online session in which they are scheduled and to participate in Q&A with conference attendees.
• ASPRS will provide an opportunity for grant recipients to participate in mentoring sessions to practice and receive feedback before finalizing their conference presentations.
• Failure to submit materials or appear in a scheduled presentation session will result in cancellation of the complementary student membership and conference registration

What if I have more questions?

• Contact [email protected].

CLICK HERE TO SUBMIT, EDIT, OR CHECK STATUS OF AN ABSTRACT